Robert Benjamin Wiley Community Charter School

Robert Benjamin Wiley Community Charter School"Developing Scholars and Leaders"
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Policies

Visitors

Visitors will receive a Visitor Pass, which is to be worn during the visit and returned to the office at the
conclusion of the visit. This is necessary for the safety and protection of your child. Do not go to your
child’s class without first reporting to the office. Visits to a classroom during the school day must have
prior approval by the School Principal/CAO/CEO.

Attendance Policies

The ROBERT BENJAMIN WILEY Community Charter School is an exceptional school, but children
must be present to benefit from all that our school has to offer.  It is very important that your child
attends school every day. If your child must be absent, please do two things faithfully:
  1. Call the office as soon as possible on the morning of the absence.
  2. Send a signed note or excuse on the day of your child's return, stating the reason for the absence for
  3. the attendance record.
Regular attendance is not only required by law but it is necessary for success in school.  
Tardiness and unnecessary absences are not acceptable. Parents/guardians must notify the school
when a student will be absent or tardy.  Charter schools (and all public schools in Pennsylvania) are
required by law to report illegal absences to the District Justice. 

Excused Absences

  • Illness (specify reason and obtain a doctor’s excuse if doctor visit is mandatory)
  • Medical or Dental appointment (obtain excuse from medical/dental office)
  • Death in the family
  • Religious observance or activity
  • Court cases
  • Unavoidable family emergency
  • Suspension
A written excuse must be submitted within three (3) school days after the child’s return to school.
The absence or tardiness will be considered illegal (unexcused) if a written excuse is not submitted. Any
student who is absent from school will not be permitted to participate in or attend any school function or activity
for that day. Any student who is excused by the school during the school day due to illness will not be permitted
to participate in or attend any school function or activity on that day. Parents may request a simple form for
completion of excuse or may choose to hand write excuse for child’s absence.

Illegal Absences

After a third illegal absence, a letter will be sent to the parent/guardian’s home advising them to have
a conference with the appropriate school staff. A fourth illegal absence will result in a truancy report
being filed with the district magistrate.The Office of Children and Youth may be contacted for
intervention.

Custody Issues

Please let the school know if there are custody orders concerning your child. We have been advised
that legally in order to deny a parent from picking up their child, there must be a current and signed
court order stating that they should not have access to the child and we must have a copy of that
order in the child’s file.The school cannot become involved in custody disputes; we cannot mediate or
keep track of which parent can pick up on which days.

Daily Schedule

7:30 a.m.               Doors to building are opened
7:40 – 8:10 a.m.    Breakfast is served;  literacy instruction  begin K-8
8:00 a.m                Homeroom (tardy slips needed after 7:55)
10:50 a.m.             1st Lunch Grades K, 1, 2
11:35 a.m.             2nd Lunch Grades 6, 7, 8
12:10 p.m.             3rd Lunch Grades 3, 4, 5
2:55 p.m.               Dismissal


Emergencies

Emergency Card
The emergency card completed at the beginning of each school year contains the information needed
in the event of an accident or illness. It is required that the parent/guardian notify the office of any
information changes that occur during the school year. If we are unable to reach the parent or
designated person in an emergency, the school will contact the Office of Children and Youth.
For the safety and well being of your child, please be certain that the school always has the name and
working phone number of someone who can pick up your child in the event of an emergency when
you are not available. 

Note: We will send phone messages to parents on a variety of topics through our “school messenger
service. ”If you have NOT received a school messenger message for several weeks, this probably
means that the school does not have a working phone number for you. 


Weather and other Emergencies

In the event of any emergency, school staff will protect your child’s safety by following our safety plan.  
Regular drills are held to insure that all staff and students are aware of how to exit the building for fire
emergencies, or how to be safe inside the building for weather or other emergencies.  If a fire or
weather emergency, or safety event occurs on the school campus, a voice message will be sent as
quickly as possible via our school messenger service. This voice message will provide you with direct
information including information on any early dismissals or evacuation of the school.   

SAFE SCHOOL PLAN
The ROBERT BENJAMIN WILEY Community Charter School maintains an up to date Safe School Plan,
which covers procedures to be followed during emergency and potentially dangerous situations.  
Each staff member has a copy of the plan. The plan will be reviewed with students at the beginning of
the school year. Parents who are interested in being part of our school safety planning committee
should contact our Parent Coordinator. 


INCLEMENT WEATHER POLICIES
School delays, closings, and early dismissals due to inclement weather will be announced on local
radio and television stations. Delayed openings are due to bad weather such as snow and ice.
Local radio and television stations will provide information about the Robert Benjamin Wiley
Community Charter School. This information is broadcast in early morning, but please continue to
listen and watch in case there is a change. Our school messenger service will also send voice
messages regarding any delays or cancellations. Please note this change for this school year.
Due to the fact that most of our students are bussed to school there may be some days when Erie
Schools are open and we decide that for student safety to cancel school. It is important that we have a
working contact number in our school messenger service so that you will not miss this important
message.  

LOST AND FOUND
Students’ personal property should be marked with the child’s name. All children should have other
possessions such as coats, lunch boxes, bag lunches, etc., marked. Students may check the lost and
found box, which will be placed in a designated area within the school building.
At the end of the school year, unclaimed articles will be donated to charity.


Medication/Chronic Health Issues

Only the school nurse, principal or designated person may dispense medication to students.  
No school personnel are permitted to give medicine to students unless the medication is prescribed by
a licensed physician. The medication must be in the prescription bottle with the doctor’s instructions
concerning time and dosage. Our school nurse can advise parents on the paperwork required for the
nurse to administer medication. All medication must be kept in the office. It is against Pennsylvania
school law for students to have prescription or “over the counter” medications in their possession
(i.e. aspirin, cough drops, etc.) If your child is ill and requires over the counter medication, please
contact our school nurse.  

If your child has a chronic health condition (asthma, diabetes, heart problems, severe allergies,
attention deficit disorder), please be contact our school nurse to insure that we make any needed
plans for your child’s health and success in school. 

DISEASE PREVENTION

The Pennsylvania Department of Health and the Federal Center for Disease Control have issued
recommendations for the prevention of the spread of the H1N1 virus/flu for the 2009/2010 school
year. Please encourage your children to wash their hands, cover their mouths when they cough.
If your child has a fever or flu systems, please keep them home from school. 

Mandatory Dress Code

Boys shall wear the following:

  • Slacks in colors of solid navy blue, black, or khaki, which must be worn or belted at the waist.
    Sagging is not permitted.
  • Shirts in solid white, navy blue, black or khaki. Shirts must be oxford, polo or turtleneck style
    with sleeves (short or long) and collared. A change to our dress code for the 2009-2010 school year
    allows both boys and girls to either tuck in shirts or leave them out. Sh
    irt length may not extend
    beyond “fingertips when arms are extended.
  • Sweaters or jackets worn over shirts must be in colors of solid white, navy blue, black or khaki.
    Girls shall wear the following:
  • Slacks, jumpers, skirts in colors of solid navy blue, black or khaki, which must be worn or belted
    at the waist. The hem of the skirts and jumpers must be at or lower than the children’s fingertips when
    their arms are straight at their sides.
  • Shirts in solid white, navy blue, khaki, or black. Shirts must be oxford, polo or turtleneck style
    with sleeves (short or long) and collared. T-Shirts are not permitted.
  • Sweaters or jackets worn over shirts must be in colors of solid white, navy blue, black or khaki.

    Boys and Girls in grades 7 and 8 on special occasions shall wear the following:
  • Oxford shirts in solid white.
  • Blazers – school provides use of blazers.
  • Uniform shorts may be worn until September 30th and after May 3rd.
  • No hooded jackets or hooded sweatshirts are permitted.
  • No patterns, logos, or screen prints.
  • Safe and appropriate footwear.
  • Large jewelry, chains, etc are not allowed.

Though an individuals dress and adornment/appearance is a matter of personal preference and
choice, certain styles of dress/appearance are not appropriate in school for the health, safety,
welfare, morals and rights of students and staff. Students will be required to change inappropriate
clothing or appearance or be sent home to do so and return.

DRESS DOWN DAYS: On special occasions, the school administration may schedule “dress down”
(or dress up) days.Parents will be notified via school messenger, written note or both regarding
the occasion, grade level students involved and specifics. If you have not received notification, please
insure that your student comes to school in uniform. If you are unsure, please call the office.

Families who need assistance purchasing uniforms should contact the school to request assistance.  
The school has a limited number of vouchers from the Caring Closet. Parents must bring the referral
card to The Caring Closet, which is located at: 913 Payne Ave. Erie, Pa 16503.  
The telephone number to The Caring Closet is 449-2387. The hours of operation are Tuesdays from
10:00 am– 12:00 pm. Please see one of the School Family Coordinators for other agencies.

Homeless Student Policy

The Board recognizes its obligation to ensure that homeless students have access to the same educational programs and services provided to other Charter School students. The Board shall identify homeless children within the Charter School , encourage their enrollment, and eliminate existing barriers to their attendance and education, in compliance with federal and state law and regulations.

The Board shall waive policies, procedures and administrative regulations that create barriers for enrollment, attendance, transportation and success in school of homeless students, based on the recommendation of the Superintendent.

Homeless students are defined as individuals lacking a fixed, regular and nighttime residence, which include the following conditions:

1. Sharing the housing of other persons due to loss of housing or economic hardship.

2. Living in motels, hotels, trailer parks or camping grounds due to lack of alternative adequate accommodations.

3. Living in emergency, transitional or domestic violence shelters.

4. Abandoned in hospitals.

5. Awaiting foster care placement.

6. Living in public or private places not designed for or ordinarily used as regular sleeping accommodations for human beings.

7. Living in cars, parks, public spaces, abandoned buildings, substandard housing, transportation stations or similar settings.

8. Living as migratory children in conditions described in previous examples.

9. Living as run-away children.

10. Abandoned or forced out of homes by parents/guardians or caretakers.

11. Living as school age unwed mothers in houses for unwed mothers if they have no other living accommodations.

School of origin is defined as the school the student attended when permanently housed or the school in which the student was last enrolled.

Responsibility:

The Board and Superintendent designate the Director of Pupil Personnel to serve as the district's liaison for homeless students and families.

The district's liaison shall coordinate with:

1. Local service agencies that provide services to homeless children and youth and families.

2. Other school districts on issues of records transfer and transportation.

3.  State and local housing agencies responsible for comprehensive housing affordability strategies.

 

The district's liaison shall provide public notice of the educational rights of homeless students in schools, family shelters, and soup kitchens.

Guidelines

Students shall not be discriminated against, segregated nor stigmatized based on their status as homeless.

Enrollment/Placement

To the extent feasible, and in accordance with the student's best interest, a homeless student shall continue to be enrolled in his/her school of origin while s/he remains homeless or until the end of the academic year in which s/he obtains permanent housing. Parents/Guardians of a homeless student may request enrollment in the school in the attendance area where the student is actually living or other schools. If a student is unaccompanied by a parent/guardian, the Charter School liaison will consider the views of the student in determining where s/he will be enrolled.

The selected school shall immediately enroll the student and begin instruction, even if the student is unable to produce records normally required for enrollment pursuant to Charter School policies. However, the Charter School may require a parent/guardian to submit contact information. The Charter Schooll iaison may contact the previous school for oral confirmation of immunizations, and the school shall request records from the previous district, pursuant to Board policy. Homeless families are not required to prove residency regarding school enrollment.

 

School/Health Records

The receiving school Charter School may contact the Charter School of origin for oral confirmation that the student has been immunized, but must not be a barrier to enrollment. Oral confirmation between professionals is a sufficient basis to verify immunization with written confirmation to follow within thirty (30) days. The instructional program should begin without delay after the enrollment process is initiated and should not be delayed until the procedure is completed.

The Charter School support staff  will assist the parent/guardian/student in obtaining necessary immunizations, or immunization or medical records.

Placement/Disputes/Complaints

If the Charter School is unable to determine the student’s grade level due to missing or incomplete records, the Charter School shall administer tests or utilize appropriate means to determine the student’s placement.

If a dispute arises over school selection or enrollment, the student shall be immediately enrolled in the school in which enrollment is sought, pending resolution of the dispute. The parent/guardian/student will be provided with a written explanation of the school’s decision on the dispute, including the right to appeal. The parent/guardian/student will be referred to the Charter School liaison, who will carry out the state’s grievance procedure as expeditiously as possible after receiving notice of the dispute. In the case of an unaccompanied student, the Charter School liaison shall ensure that the student is immediately enrolled in school pending resolution of the dispute.

If disputes or complaints of noncompliance arise regarding the education of homeless students, the following steps shall be taken:

1. The person filing the complaint shall first contact the school or Charter School through the Charter School liaison, the principal, or Superintendent to present their concerns to the people closest to the situation and most likely to be able to resolve it quickly.

2. If Step 1 is not successful or is not possible under the circumstances, contact should be made with the Homeless Project Education Liaison, or the Pennsylvania Department of Education (PDE) will accept complaints directly through the Education for Homeless Children and Youth Program.

3. Individual cases may be referred to the PDE’s Office of Chief Counsel and the Office of the Deputy Secretary for Elementary and Secondary Education, as needed, by the State Homeless Coordinator.

PDE will deliver a response within fifteen (15) business days of the receipt of the complaint. The complaint may arrive in the form of a copy of the school/ Charter School letter or on the Dispute Letter Form if given directly to a Liaison of the Homeless Initiative.

Services

Homeless students shall be provided services comparable to those offered to other Charter School students including, but not limited to, transportation services; school nutrition programs; vocational programs and technical education; preschool programs; programs for students with limited English proficiency; and educational services for which students meet eligibility criteria, such as programs for disadvantaged students, students with disabilities, and gifted and talented students.

Transportation

The Charter School shall provide transportation for homeless students via regular busing if possible.  Allowance for more frequent changes of address will be made. When appropriate, RBWCCS will coordinate with Erie School District homeless services to provide for alternate transportation. 

 Fiscal Responsibilities

The following guidelines will be followed in cases when the education of the student is provided by the Charter School where the homeless student is temporarily living.

1. Homeless individuals not in facilities (shelters) or institutions, as well as homeless individuals living in hotels, motels, cars, tents, doubled-up with a resident family, shall be reported and reimbursed as resident students.

2. For homeless individuals in temporary shelters, the educating school Charter Schoolwill send a form for the determination of Charter School residence for students in facilities or institutions to the presumed Charter School of residence.

3. If the form is acknowledged by the resident district, the educating Charter School will enter the student on its rolls as a nonresident student from the acknowledging resident school district. The educating Charter School will bill the resident district for tuition and will report membership data according to state child accounting procedures.

4. If the form is disclaimed and a district of  residence cannot be determined, the student will be considered a ward of the state. The educating Charter School will enter the student on its rolls as a nonresident ward of the state and will report membership according to state child accounting procedures. The Department of Education will pay tuition to the educating Charter School based on membership reported to child accounting.

 In cases when the student becomes permanently housed during the academic year and continues in the school of origin, which is not the Charter School of new residence, the educating Charter School will continue to educate the formerly homeless student on its roll as a nonresident student.